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Archives Assistant 1

at Yale University

Posted: 8/24/2019
Job Reference #: 1368522
Keywords: clerical

Job Description

STARS Requisition number

Posting Position Title
Archives Assistant

Essential Duties
1. Organizes and arranges archival and manuscript material in alphabetical, chronological or other appropriate orders. 2. Performs routine procedures to arrange for preservation of the materials. Labels manuscripts folders and containers. 3. Compiles listings of materials in collections as appropriate. 4. Compiles, inputs, and formats data on collection material and collection activities in manual and automated files. Compiles statistics. 5. Arranges, sorts, files and stamps catalog cards. 6. Prepares materials for microfilming. 7. Inspects film for quality and completeness. 8. Performs clerical functions incidental to library activities.

Required Education and Experience
Two years of related work experience and a high school level education; or an equivalent combination of experience and education.

Dept/Section URL
Click here for more information

Duration Type

If Fixed Duration, Period
1 year from date of hire

If Fixed Duration, is continuation possible?

Work Week
Standard (M-F equal number of hours per day)

University Job Title
Archives Assistant 1

Worksite Address
120 High Street
New Haven, CT 06511

Work Location
University Library System

Other Fixed Duration Date

Drug Screen

Health Screening

Yale Posting Status

Original Posting Date

Background Check Requirements
All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. Please visit www.yale.edu/hronline/careers/screening/faqs.html for additional information on the background check requirements and process.

Searchable Job Family

Total # of hours to be worked:

Position Focus:
Under the supervision of the project archivist at the Fortunoff Video Archive, watches video testimonies of Holocaust survivors recorded in Hebrew and synchronizes the digital video with a summarized transcript in English using a web-based application.
1. View video testimonies of Holocaust survivors recorded in Hebrew and synchronize comprehensive summary in English using web-based application.
2. Provide translation assistance to archivists as required.
3. Other duties as assigned.

Posting Disclaimer
The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.

Affirmative Action Statement:
Yale University considers applicants for employment without regard to, and does not discriminate on the basis of, an individual’s sex, race, color, religion, age, disability, status as a veteran, or national or ethnic origin; nor does Yale discriminate on the basis of sexual orientation or gender identity or expression. Title IX of the Education Amendments of 1972 protects people from sex discrimination in educational programs and activities at institutions that receive federal financial assistance. Questions regarding Title IX may be referred to the University’s Title IX Coordinator, at TitleIX@yale.edu, or to the U.S. Department of Education, Office for Civil Rights, 8th Floor, Five Post Office Square, Boston MA 02109-3921. Telephone: 617.289.0111, Fax: 617.289.0150, TDD: 800.877.8339, or Email: ocr.boston@ed.gov.

Compensation Grade
Labor Grade B

Bargaining Unit
L34 - Local 34 (Yale Union Group)

Supervisory Organization
Library - Fortunoff Video Archive

Time Type
Full time

Required Skill/Ability 1:
Demonstrated ability with automated systems and computers, especially word processing and database use (a brief test of the candidate’s ability to manipulate the necessary applications may be required).

Required Skill/Ability 2:
Native fluency in Hebrew. Demonstrated ability to read and write effectively in English.

Required Skill/Ability 3:
Demonstrated accuracy, consistency, and dependability in record keeping, following procedures, and file maintenance. Ability to work effectively with others. References must indicate reliable attendance, punctuality, and diligent performance.

Required Skill/Ability 4:
Demonstrated ability to use specific web-based applications for video/text synchronization: an assessment of proficiency will be conducted at the interview.

Required Skill/Ability 5:
Commitment to ensuring confidentiality of survivors’ personal information.

Yale University is a tobacco-free campus